Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, with 191 member National Red Cross and Red Crescent Societies. IFRC uses the Triple R – response, resilience and respect – to deliver on Strategy 2030. IFRC responds to disasters and crises, ensuring timely, coordinated and locally led humanitarian action. IFRC supports its members in building community resilience in the areas of climate and environment, health and wellbeing, and migration and displacement. IFRC promotes respect for our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality, including in our work on values, power and inclusion. The IFRC focuses throughout on our core mandate – our raison d’être – of strategic and operational coordination, humanitarian diplomacy, National Society development, and accountability.

IFRC is led by its Secretary General and has its Headquarters in Geneva and five regional offices in Africa (Nairobi); the Americas (Panama); Asia Pacific (Kuala Lumpur); Europe (Budapest); and MENA (Beirut) as well as representation offices, service centres and delegations across the globe.

The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

The Federation-wide RBM and Data Systems unit sits within the Strategic Planning Department/ People and Strategy Division. It supports strategic alignment across the IFRC network by strengthening planning, monitoring, and reporting practices, ensuring data-driven decision-making, and demonstrating the collective impact of 191 National Societies.

Job Purpose

The purpose of this internship is to support Federation-wide and IFRC Secretariat planning and reporting processes, with a focus on tracking progress, ensuring compliance with guidance and procedures, and strengthening accountability in reporting across the IFRC.

Job Duties and Responsibilities

Planning, monitoring and reporting (PMR) are central to ensuring coherent, high-quality plans and timely, accountable reporting across the IFRC network. Under the supervision of the Coordinator, Planning, Monitoring and Reporting, the intern will contribute to the following areas:

1. Federation‑wide unified planning and reporting support

Support the implementation of Federation‑wide unified planning and reporting processes by assisting in tracking submissions, answering process-related questions, and ensuring timeliness across regions and National Societies.

2. IFRC Secretariat planning and reporting

Support the coordination of the IFRC Secretariat planning and reporting cycle, including tracking progress on annual plans and reports, supporting quality checks, and helping ensure consistency across departments.

3. ERP monitoring and compliance tracking

Monitor the use of the ERP system for planning and reporting processes, including:

• tracking progress of submissions and updates;
• identifying gaps or delays in entries;
• supporting verification that colleagues are following agreed procedures and guidance.

4. Monitoring of standard and donor reporting

Track reporting timelines and deliverables across the IFRC Secretariat, including:

• identifying overdue reports and following-up with concerned colleagues;
• compiling dashboards or tracking tools;
• highlighting issues and risks related to reporting compliance.

5. Follow‑up and coordination support

Support the Coordinator in following up with colleagues in Geneva and regional offices to ensure timely submission of plans and reports and adherence to reporting requirements.

6. Support to guidance and process improvement

Contribute to improving planning and reporting processes by identifying recurring issues or bottlenecks and supporting updates to guidance, templates, or tools.

7 General support tasks

Undertake additional tasks as required to support Federation‑wide planning, monitoring and reporting, including basic research, preparation of presentations and other materials, and administrative support to coordination processes.

Through this internship, the intern will gain hands‑on experience in Federation‑wide planning and reporting processes, ERP‑based monitoring, and accountability mechanisms in a large humanitarian organisation.

Duties applicable to all staff

Education

Required

• Be currently enrolled in a university or equivalent level, or have graduated recently (normally within 1 year from the date of hiring) in an area that is compatible with the IFRC activities.
• Degree in social sciences, international development, Public Administration, or related discipline.

Preferred

• Master's degree in same fields.

Experience

Required

• Experience in Project Management, monitoring and evaluation and / or organizational development.
• Demonstrated experience working in cross-cultural contexts and with multiple stakeholders.
• Experience in use of digital tools and platforms (Microsoft environment, data bases and AI powered tools).

Preferred

• Relevant experience within the Red Cross Red Crescent Movement and sound understanding of the IFRC operating environment.

Knowledge, Skills and Languages

Required

• Knowledge of Results-Based Management.
• Good communication skills in different formats, capable of communicating complex ideas in simple, direct ways to different audiences, including understanding and using data visualisation.

Languages

Required

• Fluently spoken and written English.

Preferred

• Good command of another IFRC official language (French, Spanish or Arabic).

Competencies, Values and Comments

Values: Respect for diversity; Integrity; Professionalism; Accountability.

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust.

Application Instruction

Please submit your application in English only.